How to avoid confusion over time

Sorry, when? Dates and times can be difficult to communicate clearly. Save everyone the hassle and be precise the first time.

Avoid relative time words. Words like – today, tomorrow, yesterday, this week, next week, the following month, last year – can be confusing. You do not know when the recipient will read your message. Maybe they will not read the email until the next day and then today will have become yesterday.

Be as specific as possible. When possible, communicate time using month, day, day of the week, and hour. Then, no matter when the recipient receives and reads your message, the time will be easy to understand

Just confirming our meeting for tomorrow (July 15th) at 4:30 PM.

I am available the week of December 4th, either Tuesday (5th) or Friday (8th) between 10:00 AM and 2:00 PM.

How about next weekend (4/23 – 4/24)?

With international or long distance communication, take care to specify the time zone. The local time in your recipient’s zone is likely most relevant to them. Be kind and calculate their time, rather than listing your own and leaving it to them.

Would you be free on Monday (January 6th) at 4:00 PM PST?

Let’s chat on Saturday, November 11th, at 9:00 PM your time?

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